School Counseling Fieldwork

In the School of Education at the University of Redlands, both the Department of Counseling and Human Services (DCHS) and Office of Student Success (OSS) encourage candidates to take full advantage of their fieldwork experiences which are critical for their development. Candidates are expected enter these experiences with an open mind, ready to learn from those providing guidance for them, and willing to challenge themselves to further develop their counseling skills. This is also the time for candidates to consider which age group they are most interested in working within the role of school and/or college counselor.

The information below, which is also fully outlined in the School Counseling Fieldwork Handbook, is designed to provide clarification and guidance regarding the fieldwork experience including eligibility to advance, forms, deadlines, and the placement process. All materials pertaining to the fieldwork experience including forms and 2019-20 deadlines are posted to the School Counseling Student Resource Site within Moodle.

 

Fieldwork Requirements

Each of the University of Redlands’ School Counseling program tracks (K-12, College, Combo) has a fieldwork component. The required number of fieldwork hours varies based on the candidate’s track:

K-12 Track*
A minimum of six hundred (600) clock hours in public school settings at two of three school levels such as elementary, middle, high school with a minimum of two hundred (200) clock hours at each level. Two hundred (200) of the six hundred (600) clock hours may be completed in settings other than public schools. At least four hundred (400) clock hours must be completed in public school settings with K-12 pupils.

Candidates pursuing the K-12 track must ensure up to one hundred fifty (150) clock hours are devoted to issues of diversity. This may be satisfied with up to 100 clock hours in a diversity program or with the development and implementation of a program that addresses diversity issues. AND, at least fifty (50) clock hours shall be with at least ten (10) pupils (individually or in a group) of a racial and ethnic background different from that of the candidate. OR, all 150 clock hours with pupils of a racial and ethnic background different from that of the candidate.

College Track
A minimum of four hundred (400) clock hours are required with a minimum of two hundred (200) clock hours in a college setting (community college or university). It is recommended that candidates conduct a minimum of two hundred (200) clock hours in a high school or a high school-to-college transition setting.

Combo Track*
A minimum of six hundred (600) clock hours in public school settings at two of three school levels such as elementary, middle, high school with a minimum of two hundred (200) clock hours at each level. Two hundred (200) of the six hundred (600) clock hours must be in a college or a high school-to-college transition setting. At least four hundred (400) clock hours must be completed in public school settings with K-12 pupils.

Candidates pursuing the Combo track must ensure one hundred fifty (150) clock hours of their K-12 hours are devoted to issues of diversity. This may be satisfied with up to 100 clock hours in a diversity program or with the development and implementation of a program that addresses diversity issues. AND, at least fifty (50) clock hours shall be with at least ten (10) pupils (individually or in a group) of a racial and ethnic background different from that of the candidate. OR, all 150 clock hours with pupils of a racial and ethnic background different from that of the candidate.

*In accordance with CCTC requirements for the PPS School Counseling credential.

Pre-Requisites to Fieldwork

Candidates are required to start fieldwork the fourth semester of the program, but candidates may begin their fieldwork experience as early as the third semester (summer). Candidates seeking a School Counseling Pupil Personnel Services (PPS) credential only work with their OSS Assistant Director of Academic Advising to determine when fieldwork will begin. Candidates must have the following completed in order to advance to fieldwork:

  • Successful completion of the following course work (or approved equivalency): EDUC 601 (with a grade of at least 3.0 [B]); CMHC 610; EDUC 653; EDUC 680; EDUC 685, and CMHC 692 (review the University Catalog regarding what constitutes ‘passable’ grades in graduate school).
  1. Enrolled in or completion of CMHC 613 Counseling Law and Ethics or approved equivalent.
  2. Proof of Professional Liability Insurance
    All candidates are required to join a professional counseling organization at the outset of their program. Candidates in the K-12 track are required to join the American School Counselor Association (ASCA; http://www.schoolcounselor.org/). Candidates in the College track are required to join the American Counseling Association (ACA; https://www.counseling.org/).

    In order to advance to fieldwork, candidates must have proof of individually contracted/purchased professional liability insurance uploaded to their fieldwork folder. Candidates acquire their coverage before submitting a K-12 Fieldwork Placement Request or Self-Placement Form and maintain coverage throughout the fieldwork experience. ASCA offers professional liability coverage at no additional cost to all professional (non-contract) and student ASCA members attending or working at U.S. based schools. ACA offers professional liability coverage at no additional cost beyond their membership to master’s degree students. Visit the specific association for additional membership and application information.
  3. A valid Certificate of Clearance (saved to fieldwork folder online).
  4. A current negative TB test (saved to fieldwork folder online).
  5. Pre-Fieldwork Experiences
    As required by the California Commission on Teaching Credentials (CCTC), candidates must accumulate a minimum of one hundred (100) clock hours of pre-fieldwork experiences. Pre-fieldwork experiences must be completed by candidates in order to be eligible to advance to fieldwork and must be finished prior to enrolling in EDUC 677. A portion of these hours will be completed through coursework in the School Counseling program. These activities are intended to enhance candidates’ academic knowledge and clinical skills.

    All pre-fieldwork hours must be completed, and the log sheet must be submitted by the last day of the candidate’s second semester. In the event candidates do not finish all 100 hours of pre-fieldwork experiences by the end of their second semester, they cannot begin fieldwork and they cannot enroll in EDUC 677. Additional information regarding pre-fieldwork experiences is available in the 2019-20 School Counseling Fieldwork handbook.

Fieldwork Deadlines

Spring 2020 Fieldwork Dates and Deadlines*

9/16/19

 Orientation to Fieldwork Meeting – Redlands campus (mandatory)

9/18/19

 Orientation to Fieldwork Meeting – Riverside campus (mandatory)

9/30/19

 Fieldwork Placement Request or Self-Placement Form due for Spring 2020  semester** (all pre-requisites must be met)

11/4/19

 Spring 2020 self-registration opens (candidates without an acknowledged site should not enroll in EDUC 677)

11/18/19

 Final day to confirm Self-Placement for Spring 2020 semester

12/9/19

 Advance to Fieldwork Meeting – Redlands campus (mandatory)

12/11/19

 Advance to Fieldwork Meeting – Riverside campus (mandatory)

12/15/19

 Final day to register for Spring 2020 semester

1/6/20

 Spring 2020 semester starts

1/17/20

 Department of Counseling and Human Services Supervision Conference and Placement Fair

1/20/20

 Final day to add/drop a Spring 2020 semester class

 

Summer 2020 Fieldwork Dates and Deadlines*

1/20/20

 Fieldwork Placement Request or Self-Placement form due for Summer 2020 semester** (all pre-requisites must be met)

3/23/20

 Summer 2020 registration opens (candidates without an acknowledged site should not enroll in EDUC 677)

4/6/20

 Final day to confirm Self-Placement for Summer 2020 semester

4/11/20

 Pre-fieldwork experiences due

4/26/20

 Final day to register for Summer 2020 semester

5/4/20

 Summer 2020 semester starts

5/18/20

 Final day to add/drop a Summer semester class

 

 

Fall 2020 Fieldwork Dates and Deadlines*

5/18/20

 Fieldwork Placement Request or Self-Placement form due for Fall 2020 semester** (all pre-requisites must be met)

8/3/20

 Fall 2020 registration opens (candidates without an acknowledged site should not enroll in EDUC 677)

8/14/20

 Final day to confirm Self-Placement for Fall 2020

8/28/20

 Final day to register for Fall 2020 semester

9/8/20

 Fall 2020 semester starts

9/22/20

 Final day to add/drop a Fall 2020 semester class

*Dates subject to change; visit the School Counseling Resource Site within Moodle for most updated dates

** Candidates must meet Advance to Fieldwork eligibility requirements in order to submit a Fieldwork Placement Request or Self-Placement Form.

Advancing to Fieldwork

The following is a description of the process for advancing to fieldwork:

  • Complete all pre-requisite courses
  • Upload evidence of completed pre-fieldwork experiences
  • Attend mandatory fieldwork meetings
    A mandatory Orientation to Fieldwork Meeting is held early in the first semester of the program to orient candidates to fieldwork. A second mandatory Advance to Fieldwork Meeting is held in late in the first semester to review fieldwork policies and procedures.
  • Attend fall semester professional development workshops
    Professional development workshops are offered by the Office of Career & Professional Development (OCPD) office on various topics to prepare candidates for the DCHS Annual Supervision Conference and Placement Fair and advancement to fieldwork.
  • Attend the DCHS’ Annual Supervision Conference and Placement Fair
    Each year, the Department of Counseling and Human Services hosts a Supervision Conference and Placement Fair. Candidates are expected to attend the Placement Fair and invited to also attend the Supervision Conference. The 2020 conference is scheduled for Friday, January 17.

Checklist for Advancement to Fieldwork

K-12 setting
 Attend Orientation to Fieldwork meeting*
 Complete pre-requisite courses*
 Attend Advance to Fieldwork Meeting*
 Upload proof of Professional Liability Insurance
 Upload proof of valid Certificate of Clearance
 Upload proof of negative TB test
 Upload evidence of completed pre-requisite experiences*
 Upload Curriculum Vitae
 Upload Candidate Profile Sheet
 Submit K-12 Placement Request

College setting
 Attend Orientation to Fieldwork meeting*
 Complete pre-requisite courses*
 Attend Advance to Fieldwork Meeting*
 Upload proof of Professional Liability Insurance
 Upload evidence of completed pre-requisite experiences*
 Upload Curriculum Vitae
 Upload Candidate Profile Sheet
 Submit Self-placement form

*Required only for first semester of fieldwork

Choosing a Fieldwork Site

Candidates are expected to explore possible fieldwork sites with the designated OSS Assistant Director of Academic Advising early in the program. The first semester of the program is not too early to begin thinking about preferences for a fieldwork site. In collaboration with the OSS Assistant Director of Academic Advising, candidates will decide the start time for fieldwork (the third or fourth semester of the program) based on their program of study.

It is the candidate’s responsibility to seek out potential fieldwork sites based on the list of eligible partnering school districts, charter organizations, community colleges, universities, and community organizations on the School Counseling Student Resource Site within Moodle.

For K-12 sites, the candidate will provide their top three preferences for school district/charter organization and K-12 level (elementary, middle, high). The OSS Assistant Director of Academic Advising will then request a Site Supervisor/school site from the school district or charter organization. The school district/charter organization is responsible for assigning the Site Supervisor/school site.

For college-level or community self-placement sites, it is important for candidates to consider their areas of interest and find a site that aligns to their goals. This exploration may involve working with the OSS Assistant Director of Academic Advising and other professional development constituents on campus to learn about and enhance skills related to communicating with field experts and administrators at college and community sites found on the partner list.

Candidates must be supervised by a counselor at the fieldwork site and ensure they meet the qualifications to be a Site Supervisor. The School Counseling program at the University of Redlands requires a Site Supervisor to possess a minimum of a master’s degree in counseling or a related field, a PPS credential (K-12 settings only), two years of experience as a counselor, and one year of employment at the site. Ideally, Site Supervisors will be actively involved in national professional associations and organizations such as ACA, ASCA, or NASPA or regional organizations such as the California Association of School Counselors (CASC) as involvements in these professional organizations can provide information related to current professional standards of behavior and practice.

Request for Fieldwork Placement

Fieldwork placements are generally offered during fall, spring, and summer semesters. Summer placements in K-12 settings are extremely limited. Depending on the type of fieldwork site the candidate is pursuing for a given semester, they are required to follow the below steps and submit all required materials by the stated deadline:

Fieldwork Placement in a K-12 setting 

1.Candidate Profile Sheet

The Profile Sheet is to be completed by the candidate each semester and uploaded to the candidate’s fieldwork folder by the stated deadline. The Candidate Profile Sheet will be included when a K-12 placement is requested by the OSS Assistant Director of Academic Advising. The information on the form can help a site determine whether to accept the candidate.

2.Curriculum Vitae (CV)

Candidates are expected to keep an updated Curriculum Vitae (CV) in their fieldwork folder at all times. The Office of Career and Professional Development (OCPD) at the University of Redlands is available to consult with candidates regarding CV style and content. The candidate’s CV will be included when a K-12 placement is requested by the OSS Assistant Director of Academic Advising.

3.Submit K-12 Fieldwork Placement Request

All candidates who plan to conduct fieldwork in a K-12 setting must complete and submit the online Fieldwork Placement Request by the stated deadline for the upcoming semester. Candidates confirm they have met the fieldwork pre-requisites and provide first, second and third choices related to preferred school district/charter organization and fieldwork level (elementary, middle, high school), as well as their weekly availability. As often as possible, candidate’s preferences will be considered when requesting the placement. K-12 placements MUST be coordinated by the OSS Assistant Director of Academic Advising due to school district/charter school agreements that may not apply to college-level or community sites.

Self-Placement in a College or Community setting

1.Candidate Profile Sheet

The Profile Sheet is to be completed by the candidate each semester and uploaded to the candidate’s fieldwork folder by the stated deadline. Candidates are to provide a copy of the Candidate Profile Sheet to the proposed college-level or community-based fieldwork Site Supervisor/Administrator.  The information on the form can help a site determine whether to accept the candidate.

2.Curriculum Vitae (CV)Candidates are expected to keep an updated Curriculum Vitae (CV) in their fieldwork folder at all times. The Office of Career and Professional Development (OCPD) at the University of Redlands is available to consult with candidates regarding CV style and content. Candidates are to provide a copy to the proposed college-level or community-based fieldwork site.

3.Complete Fieldwork Self-Placement Form

Candidates pursuing college-level or community-based fieldwork sites work directly with the OSS Assistant Director of Academic Advising to arrange their self-placement based on the list of partner sites in the School Counseling Student Resource Site within Moodle. As candidates explore options for college-level and community fieldwork sites, it is important that they inquire about the process and timeline for placement as well as confirm the prospective Site Supervisor meets the eligibility requirements for supervision. Once a prospective site is confirmed as meeting the eligibility requirements, candidate submits a Self-Placement form. The link to the Self-Placement form is available on the School Counseling Student Resource Site within Moodle.

Candidate requests are reviewed by the OSS Assistant Director of Academic Advising soon after submission. For candidates seeking a K-12 placement, the OSS Assistant Director of Academic Advising will notify the candidate as soon as the school district /charter organization confirms the placement.  If the K-12 placement is not confirmed by the school district/charter organization within 2 weeks prior to the start of the semester, the OSS Assistant Director of Academic Advising will collaborate with the candidate to secure an alternate placement.

Final Steps Before Beginning Fieldwork

Once the fieldwork placement is confirmed, the candidate is responsible for reviewing the following final steps by the stated deadline for the semester:

  1. Fieldwork Site Agreement

This is the formal agreement between the OSS and the fieldwork site, which outlines the expectations and responsibilities of the OSS, the Site Supervisor, and the candidate. All candidates, regardless of track, are required to have a signed Fieldwork Site Agreement on file before starting fieldwork.  After receiving confirmation of the placement, the OSS Assistant Director of Academic Advising will draft a Fieldwork Site Agreement for review and signature from the candidate, Site Supervisor and Site Administrator. Copies of the fully executed Fieldwork Site Agreement will be provided to the candidate, Site Supervisor, and Site Administrator. A copy will also be on file with the Office of Student Success.

  1. Fieldwork Site Orientation

Candidates are expected to professionally connect with their Site Supervisor prior to the start of each fieldwork experience and are expected to participate in a site orientation and other site-specific requirements, the first time they are placed at a new site, before seeing counselees. This orientation/information session will enable the candidate to become acquainted with other stakeholders at the site and will provide a necessary site protocols and procedures. Candidates are required by the OSS to go through proper orientation/information session at their sites before starting any fieldwork hours.

  1. Purchase a Time2Track License

Candidates use the cloud-based Time2Track system to track their fieldwork hours. The annual cost for a Time2Track license is $59.00. Candidates purchase their annual license once their fieldwork placement is confirmed. Licenses are available for purchase via the U of R shopping cart link. Once payment is received, additional information regarding account set up and links to training videos will be sent to the candidate’s University email, including the authorization key needed to activate the Time2Track subscription. Upon receipt of the candidate’s signed Fieldwork Agreement, the OSS Assistant Director of Academic Advising will provide the Site Supervisor with a complimentary Time2Track account to view/approve candidate’s fieldwork hours.

  1. Enroll in an EDUC 677 Fieldwork section

Candidates must concurrently enroll in an EDUC 677 Fieldwork course each semester during which they are conducting fieldwork hours. Without a fieldwork site acknowledged by the OSS Assistant Director of Academic Advising, candidates should not enroll in EDUC 677. 

  1. Earning and Tracking Fieldwork Hours

Candidates may earn fieldwork hours within the School of Education’s 14-week semester (refer to the academic calendar for specific dates). If dates fall outside of the semester, candidate must first secure approval from the OSS Assistant Director of Academic Advising. All direct/indirect fieldwork hours are logged and approved via Time2Track.

  1. Complete Candidate Individualized Plan

The Candidate Individualized Plan establishes goals for the candidate at the site and is completed in consultation with Site Supervisor. Within the first week of the fieldwork experience, candidates upload their initial Candidate Individualized Plan to their fieldwork folder and submit updated versions at the mid-point and end of the semester.

Tracking Fieldwork Hours

  • Candidates use the cloud-based Time2Track system to track their fieldwork hours. The annual cost for a Time2Track license is $59.00. Candidates purchase their annual license once their fieldwork placement is confirmed. Licenses must be purchased via the U of R shopping cart in order to link the candidate's hours to the School Counseling program. Once payment is received, additional information regarding account set up and links to training videos will be sent to the candidate’s University email, including the authorization key needed to activate the Time2Track subscription. Upon receipt of the candidate’s signed Fieldwork Agreement, the OSS Assistant Director of Academic Advising will provide the Site Supervisor with a complimentary Time2Track account to view/approve candidate’s fieldwork hours.

Fieldwork Handbook

All policies, processes, and procedures related to fieldwork are fully outlined in the School Counseling Fieldwork Handbook. 

2019-20 Fieldwork Handbook

Legal and Ethical Standards of the Profession

Candidates must be knowledgeable of and agree to comply with the legal and ethical standards of their profession. Candidates are expected to understand and follow the American Counseling Association (ACA; https://www.counseling.org/) Code of Ethics and/or American School Counseling Association (ASCA; http://www.schoolcounselor.org/) Code of Ethics.

*Candidates are also required to have successfully completed or be enrolled in the CMHC 613 Counseling Law & Ethics course, or equivalent, in order to pursue fieldwork hours.

FAQs/Topics

Frequently Asked Questions (FAQs)

What if the candidate currently works as a school teacher? Can they continue to work while completing fieldwork?

Candidates currently employed as K-12 teachers and/or administrators are NOT ALLOWED to pursue fieldwork hours at their place of employment. The ideal situation for candidates who are teachers is not to work while completing fieldwork. Many candidates take a leave of absence from their job in order to finish their fieldwork. However, this is not financially feasible for all candidates; therefore, many choose to continue working as a teacher while completing fieldwork by moving to part-time or working with their district to arrange their absences. However, candidates must work out these details with both their employer and their fieldwork site. Candidates must find a way to construct a realistic schedule that allows them to complete all of their fieldwork hours. There is no one solution for this situation. It is up to the candidate to negotiate with their principal for the time off to complete fieldwork hours.

What if the candidate currently works in a counseling related field? Can they use their employment as fieldwork?

Earning fieldwork hours at one's place of employment is strongly discouraged. In rare instances, candidates may be approved to earn fieldwork hours at their place of employment. However, candidates cannot count their working hours as fieldwork hours. It is the candidate’s responsibility to demonstrate and provide evidence of how unbiased site supervision as well as a breadth of diverse training can occur in an already familiar setting. If permission is given to earn fieldwork hours at the candidate’s place of employment, the hours earned must be outside the regular working hours and the candidate must find a qualified individual (separate from their direct supervisor) to serve as their Site Supervisor.  In addition to submitting a Self-Placement Form, candidates must also review the Policy for Earning School Counseling Fieldwork Hours at an Employer Site, complete the Application for Earning School Counseling Fieldwork Hours at an Employer Site by the stated deadline and submit to the OSS Assistant Director of Academic Advising aligned with the Department of Counseling & Human Services. A decision will be rendered within 14 days of receipt of the complete application. It is not guaranteed that the candidate’s application will be approved. The candidate must secure approval before beginning any fieldwork hours at their place of employment.

What if a candidate cannot complete all 200 fieldwork hours during a semester?

A candidate who is unable to accrue the full 200 fieldwork hours (50% direct) in a given term should contact the OSS Assistant Director of Academic Advising aligned with the Department of Counseling & Human Services as soon as possible after their circumstances arise. Candidates who do not reach 200 hours in a semester may make up fieldwork hours in subsequent semesters (as up to 250 hours are allowed per semester). In cases where the candidate still needs to earn hours beyond the 250 per term, they must enroll in an additional EDUC 677 course, which will automatically extend their program length.