WebEx Quick Guide - PDF Download

Installing the WebEx App

Before hosting your first meeting, you will need to download the WebEx Desktop App.

  1. Go to https://redlands.webex.com
  2. Click the Download link on the Home screen (see A, below). 
    Screen Shot 2019-05-06 at 2.27.53 PM.png
  3. Click the blue Download button (see screenshot below).
    Screen Shot 2019-05-06 at 2.30.12 PM.png
  4. If a pop-up window appears, select Save file.
  5. Install the program and follow the directions. The WebEx Desktop App will open when the installation is complete.
  6. If prompted for your WebEx site URL, enter: redlands.webex.com. Then in the appropriate fields, enter your Redlands email address and password.

Scheduling a Meeting

Scheduling a meeting is easy.

  1. Simply click on the Schedule button in the app (screenshot below).
  2. A calendar invitation will appear in Outlook. From here, choose the date, time, and any attendees. Then hit send.
    WebEx Invitation.PNG

Starting a Spontaneous Meeting

In the Desktop App, click on your Personal Meeting URL. You can send that to any user and they will be able to join your meeting. (Don't give this out too often as anyone with your Personal Meeting URL will be able to crash any spontaneous meeting under that URL.)

Personal Meeting URL.png

Joining a Meeting

To join a meeting, click on the link provided in the meeting invitation email or calendar invitation.

Join WebEx Meeting Link.PNG

Video Control Panel

Once you enter a meeting, many functions can be accessed from the controls at the bottom of the screen.


  • Mute– turns red when you mute audio. Click again to unmute.
  • Video– indicates your video is on. Video is on by default unless you have chosen to turn it off when joining the meeting. You will see when your video is off.
  • Share screen– share everything on your screen.
  • Start recording– record the meeting. Only you can record the meeting. At the end of the meeting you will receive an email with the recording link that can be shared with others.
  • Participant list– see who is in the meeting. The button is blue when the participant list is open.
  • Chat– you can chat with other people in a meeting if that privilege has been granted by the meeting host.
  • Options– the options may vary depending on meeting settings.
  • End meeting– to exit the meeting for everyone. If you want to exit the meeting without ending it for everyone, assign a new host.

Common Uses for Webex

Below are some common scenarios for using Webex. Additional conferencing recommendations are also available. 

For Faculty:

  • Hold faculty office hours and drop-in sessions
  • Participate in one-on-one advising/tutoring
  • Bring remote speakers into classrooms
  • Record lecture sessions for later viewing
  • Collaborate with global research community

For Students:

  • Share documents, videos, and presentations in real time
  • Participate in one-on-one advising/tutoring
  • Collaborate with teams on class projects
  • Record presentations for feedback and review
  • Network with other chapters of your student organization

For Staff:

  • Share documents, videos and presentations in real time
  • Hold webinars for prospective and admitted students
  • Offer live face-to-face help for University services
  • Record presentations for feedback and review
  • Interview remote candidates

Support Resources

For answers to commonly asked questions about the use of Webex at University of Redlands visit Webconferencing.

Additional online support, including how-to videos, is also available:


Support provided for all faculty, staff, and administrators.

If you'd like training on how to use Webex please email acits@redlands.edu


Classroom Setups Luis Garcia x8299 

Instructional Technology Consultant: Matt Waters x8699

Instructional Design: Ryan Glidden x8025

General questions: Cheyne Murray x8321